Regional Advisory Meeting Recap

November 2021

Great meeting all! 😊 Thanks to Janet and Lori, as always, for presenting and helping to moderate the meeting!  Thank you to each of you as well for participating, sharing updates on your programming, and your active engagement in our Reallocation Brain Dump Activity! I’m sharing the link here just in case anyone wanted to review.

 
 


 Below, please find highlight notes, in addition to files/links shared, and upcoming due dates. 

Finance Updates

Any questions for this section are to be sent directly to Shekera (sdalvarado@fcps.edu)
and copy Lori (ljhancock@fcps.edu)

Highlights:

  • We’re just below our overall target for Q2; but well ahead of where we were last year, so that’s great!

  • We do need to get a move on with both RACE and GAE. As you know these grants end earlier than AEFLA.

  • Our program revenue is showing great signs of recovery; but if we can’t spend down our funds, we may very well need to have a conversation about decreasing PI requirements.

  • Reminder:

    • Email approvals will no longer be accepted (e-signatures and physical signatures ONLY)

    • Please use FY2021-22 forms. Forms found here.

  • An estimated amount for reallocation has been provided to the regional office from VDOE - we’re looking at 37% more funds this year over last year. Please start to review your plans for Reallocation Funds now!

Grants Summary (click here to download)

Match & Program Income (click here to download)

Reallocation season is almost upon us… start thinking about how you’d like to spend down funds following these general priorities:

Data Updates

Any questions for this section are to be sent directly to Shekera (sdalvarado@fcps.edu)
and copy Janet (jljaufmann@fcps.edu)

Highlights:

  • Please ensure all data has been entered according to Data Entry Due Dates (chart on right): Based on Director’s Memo #041-21

  • Data Flow Process Outline

    Question 17 from 2021-22 Self-Assessment Survey: The Provider has established a system of data flow that uses a multi-leveled accountability and oversight approach (internal controls) to ensure that program data are recorded accurately and that the data submitted to the VDOE match the data on all students’ Adult Student Profile Documents (ASPD). (Program Managers Responsibility Manual)

  • GED Voucher Extension/Replacement Information

  • New VDOE Initiative: Free GED Test Voucher Program

    • Janet Jaufmann is our regional contact for this new initiative

      • Qualification requirements:

        • Student must be enrolled in program with at least 12 hours

        • GED Ready score = 145+

      • Please send any additional questions to Shekera (sdalvarado@fcps.edu) and copy Janet (jljaufmann@fcps.edu)

 VDOE Updates

Review Director’s Memo’s

The latest VDOE Bi-Monthly Program Manager Webinar was on November 15th. Click on the button below to review the PowerPoint slides and summary notes from that meeting.

Highlights:

  • HSE/GED article ideas: Katherine Hansen is looking for article ideas for our next issue of Progress. This issue will focus on HSE/GED, so please reach out with your success stories, outreach plans, partnerships, Spanish-language work, and all other HSE/GED news! She can be reached via email at kghansen@vcu.edu.

  • C & I Tutorial video: Access the video and other materials on the CTAE professional development page and view the Connecting Probationers to Adult Education video tutorial here.

  • Refugee Support Resources, VALRC

  • Teaching Skills that Matter (TStM):

    • Registration opens Dec. 6 for Winter 2022 TSTM “mini-PLC” – 9 hours total for participants (3 webinars over three weeks, beginning week of 1/24 + Canvas participation & follow-up session) with workforce preparation focus; Spring mini-PLC with financial literacy focus is being planned

    • During the National Training Institute held by the National Association of State Directors of Adult Education (NASDAE), the Teaching Skills that Matter toolkit was featured by multiple states. Of particular interest were the Digital Literacy and Civics Education resources in the Toolkit.

  • Spotlight - New Learner Publication:

Be on the lookout for emails this week from VALRC about instructor feedback and the adult learner publication.

Regional Programming Updates

 

  • Up Next: NEDP Intake Training (doodle poll to identify best date/time forthcoming)

  • We will start to prep for local program site visits during Q3 (Specific Dates: February 14th - March 4th & March 14th - April 1st)

Upcoming Due Dates

  • 11/20 – October Data entered in SSWS Due

• 12/3 – Class Status Report

• 12/9 – Monthly reimbursement/PI/Local match reports Due

Remember: NO Regional Meeting in December & Quarterly Reviews are coming up (December 13 - 16)