Regional Advisory Meeting Recap

April 2022

Great meeting all! 😊 Thanks to Janet and Lori, as always, for presenting and helping to moderate the meeting!  Thank you to each of you as well for participating, sharing updates on your programming, and making this year such a marked improvement over last year!


 Below, please find highlight notes, in addition to files/links shared, and upcoming due dates. 

Finance Updates

Any questions for this section are to be sent directly to Shekera (sdalvarado@fcps.edu)
and copy Lori (ljhancock@fcps.edu)

Highlights:

  • Still showing marked improvement over last year! Way to go team!!

  • Q3 C&T Reports due 4/22 (In light of Spring Break)

  • Our program revenue is showing great signs of recovery; but if we can’t spend down our funds, we may very well need to have a conversation about decreasing PI requirements.

  • SLCA Reminder - If you can’t spend it down, please let us know ASAP (someone else can!)

  • Grant Funded Physical Inventory Reconciliation:

    • Complete physical inventory of items purchased in FY20 & FY21

    • Master list and documentation to be sent by end of March to local programs; final report DUE JUNE 30TH

  • Updated Deadline - Final RACE & GAE Budget Amendments Due to regional office by Thursday, March 31st

  • AEFLA & Reallocated AEFLA Budget Amendments Due to regional office by May 13th

Data Updates

Any questions for this section are to be sent directly to Shekera (sdalvarado@fcps.edu)
and copy Janet (jljaufmann@fcps.edu)

Highlights:

  • 2022-23 ASPD Coming Soon (including translations)

  • Janet will reach out directly with any Class Status Report issues

  • VDOE Data Training Recap - Attendance Upload to SSWS (voluntary, not required)

  • Be sure you are checking and updating GED Prep Connect to track student GED Testing

 VDOE Updates

Review Director’s Memo’s: Latest update, Revised PM Responsibilities Manual

The latest VDOE Bi-Monthly Program Manager Webinar was on March 21st. Click on the buttons below to access the slides and the video.

Regional Programming Updates

 

  • Best Practice’s Discussion:

    • Post-Testing

Upcoming Due Dates

  • 4/20 – March Data Entered in SSWS Due

  • 4/22 – Q3 PD Plan Due to Regional Office

  • 4/22 – C&T Due to Regional Office

  • 5/6 – Class Status Report – April Start Classes

  • 5/6 – RACE Grant Workbooks Due to Regional Office (NLT 5 pm) (TENTATIVE)

  • 5/9 – Monthly reimbursement/PI/Local match reports due

  • 5/13 – Final Day AEFLA & AEFLA Reallocated BA’s will be accepted at Regional Office